5 Reasons to get started with Dispatch Management

Dispatch management is the process of scheduling, assigning and monitoring deliveries from order capture until order delivery stage. 

Dispatch operations can be complex and time-consuming but are crucial for businesses dealing with logistic operations. Coupled with high competition and increased demand (22% of the global retail sales is from ecommerce), dispatch operations are a part of businesses’ everyday operational tasks. 

To stay ahead in this competitive and ever-changing industry, it is essential to orchestrate an end-to-end fulfillment process with optimized dispatch management. It can help achieve optimal efficiency and maximize logistic operations productivity.

What is Dispatch Management?

Dispatch Management is a process that involves end-to-end management of logistics operations starting from stage of order capture. The multi-step process consolidates all orders in one place, generating a dispatch sequence to accommodate delivery preferences and assign routes & delivery tasks to drivers. Using dispatch management software helps cut overhead operational expenses while maximizing the value of resources across the delivery process. 

Reasons to get started with Dispatch Management 

Businesses with logistics operations have started recognizing the importance of dispatch management, which presents new opportunities to enhance delivery experience and meet operational efficiency in this highly competitive market. 

Streamline dispatch operations 

Dispatchers struggle to strike a balance between distributing workload and accommodating unanticipated surges. On top of it, before moving to the dispatch stage, an order undergoes a series of crucial steps, including order consolidation, order batching, order sequencing, and dispatch plan generation. These processes are intricately interconnected and are responsible for enhancing the overall efficiency of each other

On top of it, before moving to the dispatch stage, an order undergoes a series of crucial steps, including order consolidation, order batching, order sequencing, and dispatch plan generation. These processes are intricately interconnected and are responsible for enhancing the overall efficiency of each other

Implementing a dispatch management system helps optimize all the steps involved and allows businesses to expect maximum efficiency in managing huge operations. A dispatcher gets a consolidated view of multiple orders coming from different sources and can make informed decisions for dispatch through real-time on-ground visibility.

Scale your Fulfillment Capacity 

Fulfillment agility is no longer a choice. It has become an essential aspect of every business dealing with logistic operations. Businesses today  have to focus on accommodating customers' dynamic expectations while thriving in a tightly competitive market. In the midst of all this chaos,  logistic operations need to scale up existing fulfillment capacity to accelerate delivery times without compromising delivery costs. 

To accomplish this, the first step is managing your dispatch operations. Dispatch management enables operators to create automated delivery schedules where orders with the same route are clubbed and sequenced based on SLA preferences and other predefined parameters. Dispatch system features reduces the manual efforts of planning and creating order schedules. This allows dispatch operations to automate tedious tasks and speed up the fulfillment process. 

Enhanced Synergy between Stakeholders 

Achieving seamless end-to-end fulfillment orchestration requires effective collaboration among all stakeholders involved. Challenges such as vehicle breakdowns, traffic congestion, unexpected route restrictions, or adverse road conditions can significantly disrupt the smooth flow of delivery operations. However, timely resolution of these issues can prevent unnecessary SLA failures. 

Dispatch automation software empowers dispatchers to proactively anticipate potential delivery disruptions and make well-informed decisions to manage delivery exceptions effectively. These real-time updates can be seamlessly communicated to drivers through the driver app and customers, ensuring transparency and effective communication throughout the delivery process. 

Optimal Resource Utilization 

In logistics, field operators play a key role in ensuring smooth functioning of fulfillment processes. A hiccup in field operations has a domino effect on everything; hence, hassle-free field operations are a non-negotiable for businesses.

Dispatchers have to manage multiple resources over multiple orders at the same time. This might become challenging and time-consuming, resulting in under or over-utilizing resources.

Dispatch optimization software empowers dispatchers with enhanced visibility and real-time status of on-ground resources. This enables dispatchers to identify the bandwidth of resources and allocate tasks accordingly and achieve workload balance. 

 Actionable Data-driven Insights 

Dispatch management software offers valuable insights and performance data to identify and evaluate hidden inefficiencies in your fulfillment cycle. A comprehensive report of task density against time, SLA adherence, driver location, order distribution, and more helps make informed dispatch decisions. 

Dispatchers can compare and analyze metrics to perform root cause analysis and make data-backed decisions in the future. It helps enhance team productivity and manage dispatch operations optimally. 

Conclusion 

Logistic operations stand on the brink of a technological evolution. It’s clear that businesses that embrace advancements are making their operations future-ready. A precise and evolving dispatch management is key to stay and scale in the logistic world. It helps in adjusting the dynamic dispatch requirements and proactively responding to unanticipated on-ground situations.  

DispatchOne powered by OS1 is an automated dispatch management solution that enables and empowers businesses to optimize, monitor and scale their existing operations seamlessly. Features like centralized dispatching, route plan generation, configurable delivery workflows, analytics reporting helps in transforming the way you handle your dispatch operations. 

If you’d like to dive deeper into DispatchOne's role in shaping your existing logistic operations, feel free to get in touch with our experts today.